Astoria Police Department: Records Request Form

APD patch

Address

555 30th Street
Astoria, OR 97103

Office Hours

Monday - Friday
9:00 AM - 4:00 PM

Stacy Kelly
Chief of Police
skelly@astoria.gov

Eric Halverson
Deputy Chief
ehalverson@astoria.gov

Jeremy Hipes
Emergency Communications Manager
jhipes@astoria.gov

Claude Wrenn
Administrative Services Manager
cwrenn@astoria.gov

Administrative Services
Records: Email
Property: Email

Public Records Request

You may submit a Public Records Request using the web form below; or select this link 2025 Records Request Form - Fillable and return in person, via fax or mail; or by sending us an email. Public records requests are processed in the order they are received. If no exemptions apply, we will contact you with the amount of the fee and how to make your payment. Some requests involve higher costs depending on the staff time required for research or time involved to complete requests. The total fee is due before the records will be released.

When an exemption does apply, the exemption does not permit us to release all or a part of your requested record; we will let you know the details of the exemption. Per ORS 192.415, any person denied the right to inspect or receive a copy of any public record of Astoria Police Department may file suit with Clatsop County Circuit Court. The District Attorney for Clatsop County will review the public record to determine if it remains exempt from disclosure or if Astoria Police Department shall be compelled to disclose the record.

NOTE: We are not able to complete same-day record requests. Payment must be received prior to a record being released; release exemptions may apply. Please select link exemptions to see what qualifies.

Please email records@astoriapolice.org or call (503) 338-6433 with any questions about our process or fees.

Per ORS 192.324(2), Astoria Police Department is required to acknowledge receipt of the public records request within 5 business days. Record requests are processed in the order they are received and may take from 7 to 21 business days to complete. There may be fees associated with the processing of the public records request. APD will contact you with the amount of the fee due and options to remit your payment. Please note that requests requiring more than one hour of staff time will involve an hourly fee to complete the request. The total fee must be received prior to a record request being fullfed. SUMMARY OF FEES FOR PUBLIC RECORDS REQUESTS (please visit our Fee Schedule for a full listing) $10 Contact Sheet, Arrest Record, or Log Note $50 Copy of Police Report $50/hr. Digital Media $50/hr. Hourly rate
DELIVERY METHOD:
	Pick up in person
	Mail
	Email
	Fax

CHOOSE ONE:
	I request a copy of the public record
	I want to review the public record

Name of person (or company) making request:
Phone:
Fax:
Address where you want records sent:
Email:
Employer address, if applicable:
Supervisor's name, if applicable:

Case/Report/Incident Number:
Date of Incident:

Details of Request:
Is this request for the purpose of detecting or apprehending persons for the purpose of enforcing federal immigration laws? Select one:
	Yes
	No
Is this request related to a lawsuit, litigation or a civil judicial proceeding involving the City of Astoria? Select one: Please note exemption 192.345(1) and notice requirement in 192.314(2).

	Yes
	No

Are you self-representing in legal proceedings related to this incident? Select one:
	Yes
	No